Privacy Policy

Last updated: July 20, 2025

1. Introduction

At US Trainee™, we prioritize the confidentiality and protection of all personal and sensitive information submitted through our platform. This Privacy Policy outlines our commitment to data security, particularly for applicants of the J-1 Trainee Visa program.

2. Information We Collect

2.1 Application Data: We collect applicant information including but not limited to full name, date of birth, passport number, contact information, address history, educational background, and proposed training plan.

2.2 Session & Usage Data: Our servers automatically collect session information including IP address, device metadata, and access timestamps to monitor performance and security.

3. Purpose of Data Use

Data is collected solely for the purpose of evaluating J-1 program eligibility, submitting sponsor documentation, and complying with Department of State and SEVIS requirements.

4. Encryption of Sensitive Data

All personally identifiable and sensitive information—such as passport details, phone numbers, addresses, and date of birth—is strongly encrypted at the database level using industry-standard cryptographic methods (Fernet AES-128).

This ensures that even if unauthorized access were to occur, the data remains unreadable and secure.

5. Data Minimization and Deletion

We retain only essential information required for program compliance. Any non-essential or expired documents or data are securely deleted after a defined period to protect user privacy and limit exposure.

6. Data Sharing and Disclosure

We do not sell or share user data. Information is disclosed only to authorized regulatory bodies or partner organizations involved in the J-1 placement process, and only when required by law or written consent.

7. Data Access and Control

Applicants can request a copy of their stored data or request deletion by contacting our compliance team. We aim to fulfill such requests promptly, subject to legal obligations.

8. Children’s Privacy

This platform is not intended for individuals under the age of 18. We do not knowingly collect data from minors.

9. Security Measures

We employ advanced security controls, including encrypted sessions (TLS 1.3), access logging, firewalls, and multi-layered authentication to prevent unauthorized access or tampering.

10. Policy Revisions

We may update this policy to reflect new legal or operational requirements. Any changes will be posted on this page with updated effective dates. Substantive changes will be clearly communicated to users.

11. Contact Information

If you have any concerns or data requests, please email us at info@ustrainee.org.